Description
Job Title: Executive Assistant
Location: India (to work remotely)
About AppViewX:
AppViewX is the only machine and agent identity security company built for the AI and quantum era, bringing together discovery, automation, control, and intelligence. The AVX Platform helps enterprises reduce risk by providing complete visibility and governance over every machine and AI agent identity, automating their lifecycle, controlling their access, and proving compliance at the speed business demands. Trusted by global enterprises across financial services, healthcare, and technology, AppViewX is recognized as a leader in the IDC 2026 MarketScape for Certificate Lifecycle Management and KuppingerCole’s 2025 Non-Human Identity Management Leadership Compass. For more information, users can visit appviewx.com.
Our Values
At AppViewX, our values reflect how we work together in practice—not just what we aspire to. They show up in everyday decisions, how we collaborate across teams, and how we treat each other while building and delivering our work. If these values resonate with you, you’ll likely feel at home here.
- Clarity: We interact with transparency, simplicity, and shared purpose.
- Unity: We build unity through mutual respect, trust, and collaboration.
- Innovation: We stay curious, challenge assumptions, and drive continuous improvement.
- Speed: We act with urgency, focus, and follow-through to deliver results fast.
- Precision: We bring accuracy, consistency, and care to everything we do.
Role Overview
We are seeking a highly organized, proactive Executive Assistant based in India to support our C-Level Executive Leadership Team. This is a remote role designed for someone who is comfortable working US business hours and providing real-time support to executives operating primarily in the US.
The Executive Assistant will work closely with the Chief of Staff to ensure alignment on executive priorities, operating cadence, and time optimization across the leadership team. This is a highly collaborative relationship, operating as a team to ensure executives are focused on the highest-value activities and that their time is used effectively.
This role offers a unique opportunity to gain visibility into how a global SaaS organization operates at the executive level. It is a high-trust, high-impact position with exposure to senior leadership and insight into strategic decision-making and business operations.
Key Responsibilities
Executive Calendar & Time Management (Primary Focus)
- Support and manage complex C-level executive calendars across multiple time zones in partnership with the Chief of Staff.
- Operate during US business hours to provide real-time calendar support, meeting coordination, and issue resolution.
- Help prioritize and optimize executive time in alignment with business priorities under the guidance of the Chief of Staff.
- Proactively manage scheduling conflicts, trade-offs, shifting priorities, and last-minute changes.
- Coordinate internal and external meetings, including executive leadership meetings, high-level candidates, customers, partners, vendors, and other stakeholders.
- Partner effectively with executives and stakeholders across multiple time zones.
- Prepare meeting logistics and assist with collecting materials for executive and customer meetings as needed.
Travel, Offsite & Event Logistics
- Coordinate domestic and international executive travel in partnership with the Chief of Staff and executives, ensuring calendars and itineraries are accurately updated across time zones.
- Support logistics for India-based executive visits, US-based executive meetings, customer roadshows, dinners, and company events as needed.
- Manage executive travel itineraries, including flights, hotels, ground transportation, meeting schedules, and logistics notes.
- Coordinate workplace and event logistics, including meeting rooms, workspace needs, visitor access, catering, reservations, and transportation, in partnership with the Chief of Staff,
- Provide strong remote coordination and follow-through across global teams and locations.
Administrative & Operational Support
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