Description
Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience?
The Senior Administrative Assistant plays a crucial role in supporting executives by efficiently handling administrative tasks, thereby allowing them to focus on strategic management. This position involves coordinating and prioritizing daily activities, organizing meetings, composing correspondence, arranging travel, and preparing expense reports. Additionally, the Senior Administrative Assistant ensures seamless operations by overseeing administrative functions and fostering a productive work environment.
Whether your talents lie in marketing, operations, finance, human resources, management, or something different altogether, you’ll find flexibility and a sense of belonging at Berkadia. We’re committed to a culture that strives for excellence – a place where your contributions are valued, you are empowered to create positive impact, and you can grow your career. Be Your Best Self. Be Berkadia.
We Innovate to shape the future of CRE, so in this role you will:
Responsibilities:
- General receptionist duties, including answering office main line and as management phone delegate, greeting visitors, and accepting packages and deliveries
- Prepare FedEx shipments and outgoing mail for all office teams. Keep and order inventory of stamps and shipment supplies.
- Order supplies and maintain office equipment; ensure all printers are operational and stocked with copy paper
- Maintain HUB kitchen and restock sodas, paper products and general kitchen supplies
- Retrieve and distribute office mail and newspapers
- Process invoices for payment
- Keep an inventory of parking validation tickets for guests
- Designated Floor Warden with Building Management; serve as the office Liaison with landlord on all maintenance and service requests
- Process expense reports for Associate Directors and senior level personnel
- Train newly hired analysts in processing their expense reports, T&E policies, and booking travel
- Book travel for Senior Managing Directors
- Prepare TOPA mailings for MF IS team
- Maintain conference rooms and common areas of the office; maintain conference room calendar
- Order food and setup conference rooms for business luncheon meetings
- Assist Office Manager in planning and holding office events and functions
- Cross-trained on all aspects of office management, including claiming wires, onboarding new employees
- Assist employees with preparation and distribution of marketing materials
- Administrative duties and responsibilities as required by the Office Leaders, Executive Vice President, and Office Manager
We are passionate about your growth, so to achieve success in this role you should have:
Preferred Qualifications
- 5+ years of equivalent professional experience
- College Diploma, Highschool Diploma, or GED
- Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook; Salesforce experience is advantageous.
- Strong attention to detail with excellent organizational and multitasking abilities.
- Exceptional verbal and written communication skills, adaptable to tight deadlines in a team setting.
- Ability to collaborate effectively across all levels of internal and external management, maintaining confidentiality.
We believe People Matter, so we offer benefits that go beyond:
- Monthly paid volunteer hours and donation matching to benefit our communities
- Employee Resource Groups that help you grow with us
- Fertility and family planning services
- Up to 12-weeks of fully paid parental leave
- Mental health care, including free counseling sessions:
- We'll help you fund your learning journey with generous tuition reimbursement
- Pet insurance discounts
- And more!
Be Your Best Self. Be Berkadia.
#LIHG1 #LI-ONSITE
The provided base salary information for this position is part of an overall national range. The actual salary within our range for this position will be determined by several factors, including but not limited to the scope, complexity and location of the role, the skills, education, training, credentials, and experience of the candidate. The total compensation package for this role may also include additional incentive opportunities.
Berkadia, as an equal opportunity employer, celebrates our employees’ unique differences, which we believe drives personal and company-wide innovation and creates a people-first culture where your career can take the long view. To achieve these goals, we are committed to the full inclusion of all qualified individuals, without regard to race, religion, age, color, national origin, gender, sexual orientation, gender identity or expression, marital status, domestic partner status, military and veteran status, disability, pregnancy, parental status, genetic information, political affiliation, or any other status protected by federal, state and local laws.
In keeping with our commitment, Berkadia takes the necessary steps to provide a workplace free from harassment and discrimination, as well as access and reasonable accommodations for individuals with disabilities. If you require reasonable accommodation to take part in the interview process, please contact talentacquisition@berkadia.com.
You have rights under Federal and State employment laws. No question in this Application is intended to elicit information in violation of any such law, nor will any information obtained in response to any question be used in violation of any such law. If you apply for this role, you are acknowledging Berkadia's Application Policy and Berkadia's Privacy Policy. Please click the following links for more information about: EEOC, Employee Rights under the FMLA, EPPA.
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