Senior Accountant

🎯 Role Overview

The Staff Accountant will manage customer billing, accounts receivable, collections, and cash application, while supporting the Corporate Controller with general accounting and the monthly close. The role works closely with U.S.-based leadership, project managers, account executives, and customer AP contacts, so strong professional English is essential. U.S. company or GAAP experience is a plus.

🧩 What you will do

In this role, you will:

Customer Billing

• Prepare and issue accurate customer invoices in accordance with customer contracts, Statements of Work, purchase orders, billing schedules, and other contractual requirements.
• Before billing, confirm the customer legal entity and billing address, contract/SOW terms, PO requirements, billing rates, payment terms, project dates, billing frequency, and any required supporting documentation.
• Prepare invoices for multiple engagement types, including time-and-materials, fixed-fee, milestone-based, monthly managed services, staff augmentation, retainers/prepaid services, and reimbursable expenses.
• Reconcile approved timesheets and expenses to project records before invoicing, and obtain any missing timesheets, approvals, or POs.
• Ensure invoices include all customer-required support (approved timesheets, expense receipts, milestone acceptance documents, PO references, etc.) and submit through the required channel (email, AP portal, or procurement system).
• Monitor invoice acceptance, correct rejected invoices, and maintain the monthly billing calendar so invoices are completed on schedule.
• Identify services delivered but not yet invoiced and prepare unbilled-revenue schedules for the Controller.
• Maintain organized electronic billing records and help document and improve the billing process.

Accounts Receivable Management

• Maintain accurate AR records for all customer invoices, payments, credits, and adjustments.
• Review the AR aging report regularly and perform timely, professional collection follow-up with customer AP contacts.
• Obtain and document expected payment dates, customer responses, disputed amounts, and escalation status in detailed collection notes.
• Investigate overdue balances and resolve billing/payment issues such as missing POs, incorrect rates, rejected or duplicate invoices, disputed hours, and short payments.
• Escalate significant collection issues, customer disputes, and credit risks to the Corporate Controller.
• Prepare weekly AR aging and collection-status reports, and support AR forecasting and cash-collection schedules.
• Monitor customer payment patterns and support management's evaluation of credit risk, allowance for doubtful accounts, and potential write-offs.

Cash Receipts and Cash Application

• Monitor bank activity for customer receipts and apply customer payments accurately and promptly (ACH, wire, check, card, and other approved methods).
• Reconcile customer remittance information to amounts received, and investigate unidentified cash, unapplied payments, overpayments, short/duplicate payments, and FX differences.
• Communicate with customers to obtain missing remittance information, and maintain schedules for customer deposits, prepayments, and unapplied cash.
• Ensure cash receipts and customer account activity are recorded in the correct accounting period.

Revenue and Contract Suppport

• Review customer contracts and SOWs to understand billing terms, pricing, and payment conditions, and maintain contract/project accounting records.
• Support analysis of billed, unbilled, and deferred revenue, customer deposits, and contract assets/liabilities.
• Assist with revenue cut-off procedures and revenue-recognition calculations, including familiarity with ASC 606 concepts.

General Accounting and Month-End Close

• Prepare routine journal entries, account reconciliations, and supporting schedules; investigate and correct variances.
• Reconcile the AR subledger to the general ledger and prepare monthly AR, billing, collection, and revenue-support schedules.
• Assist with prepaid, accrued, fixed-asset, intercompany, and bank/credit-card reconciliations, and support month-end and year-end close on schedule.
• Maintain organized workpapers and respond promptly to requests from auditors, tax advisors, and other external parties.

Reporting and Systems

• Prepare regular reports on billing, AR aging, DSO, collections, disputes, and cash receipts, and analyze trends in customer payment performance.
• Maintain accurate customer records (legal names, billing addresses, contacts, terms, tax and PO information) in the accounting and billing systems.
• Use Microsoft Excel (pivot tables, lookups, SUMIFS) to analyze accounting and billing data, and identify opportunities to automate repetitive tasks.
• Follow established accounting policies and approval requirements, and help identify and correct process weaknesses to support scalable, well-controlled operations.

Communication and Collaboration

This position communicates regularly, in English, with EVOCS personnel and customers in the United States and other countries — including the Corporate Controller, CFO, project managers, account executives, customer AP departments, and external auditors and advisors. The Staff Accountant must be able to:

• Participate actively in meetings conducted in English and communicate accounting matters clearly, in speech and in writing.
• Draft professional customer collection emails and explain invoice details to U.S.-based customer personnel.
• Read and interpret contracts, SOWs, purchase orders, and company policies written in English.
• Ask clarifying questions when information is incomplete, and escalate problems promptly rather than letting issues remain unresolved.

🧠 What you will bring

The top candidate will have the following skills:

• Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field.
• At least three years of professional accounting experience, including meaningful experience in accounts receivable, customer billing, collections, cash application, or a related function.
• Solid understanding of fundamental accounting principles, including debits and credits, accrual accounting, account reconciliations, and financial-statement relationships.
• Experience preparing journal entries and balance-sheet account reconciliations, and working with customer contracts, invoices, purchase orders, timesheets, or similar documentation.
• Strong Microsoft Excel skills, including pivot tables, lookup functions, SUMIFS and related formulas, data filtering/sorting, and reconciliation of large data sets.
• Experience using accounting software such as QuickBooks Online, NetSuite, Sage Intacct, Microsoft Dynamics, Oracle, SAP, or a comparable system.
• Strong attention to detail, ability to manage recurring deadlines and multiple priorities, and ability to work independently in a remote environment.
• Reliable internet access, an appropriate home-office environment, and the ability to maintain substantial daily overlap with U.S. Eastern Time.

Ideally you will have:

• Previous experience working for a U.S.-based company, supporting U.S.-based customers, or reporting to a U.S.-based Controller or CFO.
• Familiarity with U.S. Generally Accepted Accounting Principles, U.S. month-end close practices, and ASC 606 revenue-recognition concepts.
• Experience with U.S. customer billing requirements, payment terms, invoice portals, and procurement platforms, including billing large corporations or Fortune 1000 customers.
• Experience in a professional services, technology consulting, managed services, staffing, or project-based organization.
• Experience working in a multinational, multi-entity, or multi-currency environment, or supporting external audits.
• Experience with accounting-system implementations or process automation.
• Argentine Public Accountant degree or comparable professional accounting credential.

📚 English-Language Requirement

Advanced professional English proficiency is required for this position. Because native-language backgrounds vary among candidates, the specific skills expected are spelled out below. Candidates must be able to:

• Speak English clearly and confidently in business meetings, and communicate directly with U.S.-based executives, employees, customers, and vendors.
• Write professional emails without relying heavily on translation tools, and conduct customer collection and billing discussions in English.
• Read and understand contracts, Statements of Work, accounting policies, and financial documentation written in English.
• Explain accounting issues and recommended solutions in English, and prepare financial schedules and written documentation using appropriate business and accounting terminology.

Candidates may be asked to interview entirely in English and to complete a written English-language accounting or business-communication exercise.

📝 Required Competencies

• Strong accounting fundamentals and exceptional attention to detail.
• High personal accountability, and professional persistence in collection activities.
• Ability to interpret contracts and billing requirements, and strong analytical/problem-solving ability.
• Ability to organize a high volume of detailed work and meet recurring monthly deadlines.
• Ability to communicate respectfully but directly, and to work effectively across countries, cultures, and time zones.
• Commitment to protecting confidential financial information and to continuous process improvement.

⏰ Work Schedule

This is a remote position based in Argentina. The employee must maintain substantial daily overlap with the working hours of EVOCS's Corporate Controller and other U.S. Eastern Time personnel — typically a schedule of approximately 10:00 a.m. to 7:00 p.m. Argentina time, which may shift with seasonal time differences. Some schedule flexibility is required during month-end/year-end close, major billing cycles, collection activity, audits, and system implementations.