Permit Coordinator (Owner's Representative) - Data Center Construction
KALCONPort Washington, Wisconsin, United States · Posted 15 days agoDescription
The Permit Manager serves as the Owner’s Representative responsible for planning, coordinating, tracking, and reporting all entitlement, permitting, inspection, and approval activities required to support the successful delivery of mission-critical construction projects. This role acts as the primary liaison between the owner, design consultants, contractors, utility providers, regulatory agencies, and Authorities Having Jurisdiction (AHJs), ensuring permitting activities remain aligned with project schedules, design development, construction sequencing, energization, commissioning, and occupancy milestones.
Minimum Qualifications:
- Bachelor’s degree in Construction Management, Architecture, Engineering, Planning, Public Administration, or a related field; equivalent experience may be considered.
- 7+ years of experience in permitting, design management, construction management, land development, or program management.
- Experience supporting large-scale commercial, industrial, mission-critical, utility, or infrastructure projects.
- Working knowledge of building, civil, environmental, utility, fire/life-safety, inspection, and occupancy permitting processes.
- Strong project coordination, schedule management, documentation, and stakeholder communication skills.
- Ability to coordinate across project teams, consultants, contractors, utilities, AHJs, and regulatory agencies.
- Proficiency with project management, scheduling, document control, and reporting software.
- Ability to read and interpret construction drawings, project schedules, permit requirements, and agency correspondence.
Preferred Qualifications:
- Data center, mission-critical, advanced manufacturing, or utility infrastructure project experience.
- Experience supporting phased campus developments and multiple concurrent construction packages.
- Experience working directly for an owner or as an owner's representative.
- Relevant professional certifications such as PMP, CCM, PE, RA, AICP, or LEED.
Duties and Responsibilities:
Permitting Strategy and Planning
- Develop and maintain the project's overall entitlement and permitting strategy.
- Identify required federal, state, county, municipal, utility, environmental, and fire/life-safety approvals.
- Establish permitting sequences for campus phases, buildings, utility systems, and construction packages.
- Identify permitting dependencies, long-lead approvals, and critical-path risks.
- Align permitting activities with design, procurement, construction, commissioning, energization, and occupancy milestones.
Permit Matrix and Schedule Management
- Create, maintain, and manage the project permit and approval matrix.
- Track permit requirements, submission dates, review durations, fees, status, inspections, expiration dates, and closeout requirements.
- Integrate permitting milestones into the project master schedule and develop look-ahead schedules for key permitting activities.
- Monitor permitting progress against planned dates and escalate potential schedule impacts.
Agency and Stakeholder Coordination
- Serve as the primary day-to-day point of contact for permitting matters among project teams, consultants, contractors, utilities, and Authorities Having Jurisdiction (AHJs).
- Coordinate meetings and communications with planning, zoning, building, fire, environmental, transportation, utility, and other reviewing authorities.
- Prepare meeting agendas, decision logs, and action-item trackers while documenting agency comments and required follow-up actions.
- Escalate unresolved permitting issues through appropriate project leadership channels.
Submission and Review Management
- Establish submission requirements, checklists, quality-control reviews, and target submission dates.
- Coordinate with architects, engineers, and consultants to ensure permit applications are complete and submission-ready.
- Manage permit applications through agency review processes and track comments, resubmissions, and approvals through closure.
- Facilitate comment-resolution efforts when permitting issues impact multiple disciplines or project milestones.
Design and Construction Integration
- Participate in design, coordination, and construction meetings to identify permitting impacts and constraints.
- Coordinate with project teams to ensure permit requirements are incorporated into project planning and execution.
- Identify design changes or field conditions that may require permit revisions, amendments, or additional agency review.
- Coordinate permit-related requirements for mobilization, temporary facilities, utility installation, equipment setting, inspections, and occupancy milestones.
Risk Management and Reporting
- Maintain permitting risk and constraints logs and develop mitigation plans for identified risks.
- Provide weekly status reports and executive-level updates on permitting progress, key milestones, risks, and required actions.
- Forecast upcoming submissions, reviews, inspections, renewals, and approval milestones.
Financial and Administrative Management
- Assist with tracking permit-related fees, utility fees, consultant costs, bonds, deposits, and payment documentation.
- Maintain organized permit files, correspondence, approvals, applications, and supporting records throughout the project lifecycle.
Inspections, Occupancy, and Closeout
- Coordinate jurisdictional inspections, occupancy approvals, and permit closeout activities with project stakeholders.
- Track inspection results, corrective actions, outstanding documentation, and reinspection requirements.
- Ensure testing reports, record drawings, certifications, and final approval documentation are completed and turned over at project closeout.
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%
• 15 days of paid time off
• 8 paid national holidays
• Reimbursement for professional licenses and certifications
Submission Requirements:
At a minimum, the candidate's professional resume must include the following:
- List of all Educational Achievements
- List of all Professional Licenses or Certificates
- List of Awards Received
- Detailed Employment History with each company including:
- Name C Contact Information of the firm or agency
- Start Date and End Date (Month C Year)
- Positions Held
At KALCON we are committed to creating an inclusive, diverse, and equitable workplace where every individual is respected and valued. We are an equal opportunity employer, and all applicants and employees will receive consideration for employment as we do not tolerate discrimination of any kind based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetics, protected veteran status or any other protected characteristic as outlined by federal, state, or local laws. We believe that a diverse workforce contributes to the success of our company and the innovation behind the exceptional projects we deliver. We encourage and support applicants from all backgrounds, experiences, and perspectives to join our team and thrive. Our hiring and employment practices are guided by principles of fairness, equality, and opportunity for all.
Similar jobs
Est. 160,000 USD
KALCON is looking for a Cost Manager who will be responsible for managing project budgets, pay applications, EAC/forecasting, and change management across data center construction projects. This role collaborates closely…
Est. 180,000 USD
KALCON is looking for a self-starting Project Manager to drive core project coordination efforts on low-voltage construction scopes on mission-critical data center construction projects. This role oversees schedule, cost…
Est. 180,000 USD
KALCON is seeking an experienced Project Manager with 7-10+ years of experience delivering complex construction projects within the data center, semiconductor, laboratory, or other mission-critical industries. As an Owne…
Est. 180,000 USD
KALCON is looking for a self-starting Electrical Project Manager to drive core project coordination efforts on electrical construction scopes on mission-critical data center construction. This role oversees schedule, cos…
Est. 160,000 USD
KALCON is looking for a Cost Manager who will be responsible for managing project budgets, pay applications, EAC/forecasting, and change management across data center construction projects. This role collaborates closely…
Est. 187,500 USD
Minimum Qualifications: Bachelor's Degree in Construction Management, Engineering, or relevant functional discipline or equivalent combination of education and experience. 3-10+ years related work Understand the Critical…
Est. 100,000 USD
KALCON is looking for a self-starting Project Engineer to drive core project coordination efforts as an Owner’s Representative during the tenant fit-out of one or multiple buildings on a critical data center campus. Dail…
Est. 150,000 USD
An OFCI (Owner Furnished, Contractor Installed) Equipment Manager is responsible for overseeing the entire lifecycle of equipment provided by the owner but installed by the contractor. This includes planning, procurement…
Est. 180,000 USD
Seeking a Field Project Manager to provide Owner Representation during the tenant fit-out of multiple buildings on a data center campus - Turkey, TX Minimum Qualifications: Bachelor's degree in construction management or…
Est. 150,000 USD
The Construction Shutdown Project Manager serves as the Owner's Representative responsible for planning, coordinating, and executing facility shutdowns and outage-driven construction activities within active semiconducto…
Est. 180,000 USD
KALCON is seeking an experienced Project Manager with 7-10+ years of experience delivering complex construction projects within the data center, semiconductor, laboratory, or other mission-critical industries. As an Owne…
Est. 125,000 USD
Seeking a Assistant Construction Manager to coordinate, manage, and report on construction activities for mission‑critical facilities - Shippingport, PA The Construction Manager is responsible for coordinating, managing,…
Est. 160,000 USD
KALCON is looking for a self-starting Design Manager who will lead multi‑disciplinary design coordination on a hyperscale data center build from concept through construction administration as an Owner’s Representative. T…
Est. 175,000 USD
KALCON is seeking an experienced Mechanical Subject Matter Expert (SME) to serve as the lead on a large-scale, mission-critical AI data center program in the Texas Panhandle. This role serves as the mechanical technical…
Est. 187,500 USD
KALCON is seeking an experienced Commissioning (Cx) Project Manager with 7-10+ years of construction or commissioning experience, including at least 5 years supporting mission-critical data center projects. As an Owner's…
Est. 140,000 USD
KALCON is seeking an experienced Supply Chain Lead to serve as an Owner’s Representative supporting large-scale data center development programs across North America. This role is responsible for developing and executing…
Est. 187,500 USD
Seeking a Construction Manager to coordinate, manage, and report on construction activities for mission‑critical facilities - Houston, TX The Construction Manager is responsible for coordinating, managing, and reporting…
Est. 170,000 USD
Seeking a Construction Manager to coordinate, manage, and report on construction activities for mission‑critical facilities. The Construction Manager is responsible for coordinating, managing, and reporting on constructi…
Est. 167,500 USD
The CSA QAQC Manager serves as the General Contractor's lead quality representative responsible for planning, implementing, and managing the Quality Assurance and Quality Control (QA/QC) program for all Civil, Structural…
Est. 167,500 USD
The Field MEP QAQC Manager serves as the General Contractors Representative responsible for overseeing field quality execution across basebuild and tenant fit-out phases of hyperscale data center construction projects. T…
Est. 187,500 USD
Seeking a Project manager to provide Owner Representation on the construction of a semiconductor plant and related infrastructure - Boise, ID. Minimum Qualifications:· Field management experience, bachelor's degree, or e…
Est. 140,000 USD
KALCON is seeking an experienced Safety Manager with 7-10+ years of construction safety experience supporting mission critical, data center, semiconductor, or other complex vertical construction projects. As an Owner's R…
Est. 165,000 USD
The QA/QC Manager will lead the development and execution of quality control programs across complex, mission-critical construction projects. This role focuses on mainly Civil, Structural, Architectural scopes, ensuring…
Est. 180,000 USD
Seeking a Project Manager to provide Owner Representation on mechanical scopes on the construction of a data center campus - Burlington, TX KALCON is seeking a self-starting Mechanical Project Manager to lead project del…
Est. 180,000 USD
Seeking a Field Project Manager to provide Owner Representation during the tenant fit-out of multiple buildings on a data center campus - Cedar Rapids, IA Minimum Qualifications: Bachelor's degree in construction managem…
Est. 180,000 USD
Seeking a Mid to Senior level Project Manager to provide Owner Representation on the construction of a hyperscale data center campus in Eagle Mountain, Utah. This individual will manage various scopes during the base bui…
Est. 180,000 USD
Seeking a Mid to Senior level Project Manager to provide Owner Representation on the construction of a hyperscale data center campusin Cedar Rapids, IA. This individual will manage various scopes during the base build of…
Est. 140,000 USD
KALCON is seeking an experienced Safety Manager with 7-10+ years of construction safety experience supporting mission critical, data center, semiconductor, or other complex vertical construction projects. As an Owner's R…
Est. 225,000 USD
The VP of Energy Solutions will serve as a senior leader responsible for the strategy, development, engineering, commercial structuring, and delivery of power infrastructure solutions supporting hyperscale and AI data ce…
Est. 187,500 USD
Seeking a Sr. Construction Manager to coordinate, manage, and report on construction activities for mission‑critical facilities - Abernathy, TX The Sr. Construction Manager is responsible for coordinating, managing, and…