Description
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.
Our products are now trusted by millions of users across more than 110 countries and regions worldwide. Building on this trust, we continue expanding our presence and bringing our innovations to more markets around the globe. Reolink remains committed to delivering advanced, reliable, and user‑centric solutions that empower people to protect what matters most.
- 5 Work Days Per Week
- Current Office Near to Kaki Bukit MRT, Singapore
- Will Relocate to Tai Seng MRT in August 2026
- Medical & Dental Benefits Provided
- Entitled to Yearly Bonus & Performance Bonus
ROLE PURPOSE
- The Executive Secretary provides comprehensive administrative, secretarial, and reception support to the Singapore International Headquarters (IHQ), serving as a key administrative partner to the Legal, Finance, and Human Resources (HR) functions.
- The role is responsible for coordinating legal and corporate documentation, executive administration and general office operations, while supporting regional activities across the APAC entities to ensure efficient day-to-day business operations and a professional workplace environment.
LEGAL SECRETARIAT SUPPORT
- Prepare, format, proofread, and file legal documents, contracts, NDAs, board resolutions, and corporate templates in line with group standards.
- Maintain and organize the group's contract register, legal document repository, and corporate secretarial records across all APAC entities.
- Support corporate secretarial matters including board minutes, statutory filings, entity KYC documentation, and coordination with company secretaries in each jurisdiction.
- Track key contract dates, renewal deadlines, and compliance timelines, and flag upcoming actions to Legal Management.
- Liaise with external law firms, notaries, and government agencies (e.g., ACRA, IRAS-related filings where applicable) on administrative matters.
- Assist with trademark, IP, and licensing administration, including maintaining registers and supporting renewal / filing processes.
- Assist with data gathering and document compilation for ongoing corporate matters, including transfer pricing documentation, entity restructuring, and regulatory correspondence, as directed.
- Perform other duties as assigned by Legal Management to support the broader Finance, Legal and HR function of the Singapore IHQ.
ADMINISTRATION
- Provide day-to-day administrative and secretarial support to the General Manager, APAC Legal Manager and HR Manager, including calendar management, meeting scheduling, and correspondence handling.
- Assist in organizing internal events, staff engagement activities, and off-site meetings.
- Support ad hoc office matters
REQUIREMENTS
- Diploma on Business Administration, Paralegal Studies, or a related field.
- Minimum 2 – 4 years of experience in an executive assistance, legal assistant, paralegal, corporate secretarial, or legal administrative support role, ideally within a multinational or group corporate environment.
- Prior exposure to corporate secretarial practices and familiarity with ACRA / Singapore company law requirements is an advantage.
- Strong interpersonal skills, with the ability to liaise professionally with internal stakeholders, external counsel, and government agencies across multiple jurisdictions.
Similar jobs
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
We are currently looking for experienced Legal professionals within Financial Services to join our fast growing team! This will give you a great opportunity to expand your skill set and gain more exposure by working with…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
GovTech is the lead agency driving Singapore’s Smart Nation initiatives and public sector digital transformation. As the Centre of Excellence for Infocomm Technology and Smart Systems (ICT & SS), GovTech develops the…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Summary: Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matte…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
We are currently seeking to hire Vietnamese speaking Legal Consultants to join our ranks and support various Fortune 500 clients, role to be based in Singapore: This position requires being based in Singapore or Hong Kon…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Who we are Atoms is building the machines that power the next era of progress. Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are m…
Who we are Atoms is building the machines that power the next era of progress. Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are m…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…
The Government Technology Agency (GovTech) is the lead agency driving Singapore’s Smart Nation initiatives and public sector digital transformation. As the Centre of Excellence for Infocomm Technology and Smart Systems (…
Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions.Our products are now trusted…