Bilingual Office Manager (Mandarin/English)

YQNPort Reading, New Jersey, United States · Posted 8 days ago

Full-timeEst. 85,000 USD

Description

About YQN
YQN is a leading one-stop international logistics platform offering FCL, LCL, air freight, rail, trucking, customs clearance, warehousing, and more. We use internet and digital technology to make cross-border supply-chain logistics as simple and transparent as express delivery, and partner with leading carriers such as COSCO Shipping, Maersk, and Sinotrans.

What you'll do

Office & Facilities Management

Oversee daily administrative operations across office and warehouse sites.
Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
Develop and implement administrative policies and procedures that improve operational efficiency.

Procurement & Vendor Management

Manage procurement of office supplies, warehouse consumables, and operational materials.
Build and maintain vendor relationships and negotiate contracts when needed.
Monitor purchasing processes and ensure cost control.

Budget & Finance Support

Coordinate administrative expenses, vendor payments, and invoice tracking.
Assist the finance team with documentation and expense management for administrative operations.

Compliance & Records

Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
Maintain administrative records and documentation for audits and internal reporting.

Team & Cross-functional Leadership

Supervise and support administrative staff — assigning responsibilities, monitoring performance, and providing training.
Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

What you bring

Bachelor's degree in Business Administration, Management, or a related field preferred.
3–5+ years of administrative management or office operations experience.
Bilingual fluency in Mandarin and English (required).
Experience managing vendors, facilities, and administrative budgets.
Strong organizational and problem-solving skills.
Excellent communication and coordination abilities.
Proficiency in Microsoft Office or similar office management systems.

Compensation & Benefits

Pay: $70,000–$100,000/year, depending on experience
Health insurance
Dental insurance
Vision insurance
401(k)
Paid Time Off (PTO)

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Bilingual Office Manager (Mandarin/English)

Description

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