Description
ID: 2829
We are looking for a rock star in India who's a people person and has a knack for getting things done. In the past couple of years, our Bangalore office has experienced rapid growth and needs someone efficient to get the team to the next level.
What you will do:
- Manage and maintain office facilities in good condition, including general needs for the Bangalore office
- Hospitalize and ensure all visitors and guests receive excellent customer service and are welcomed accordingly
- Responsible for general office management and duties including phone calls and email screening, drafting letters, and maintaining overall office conditions
- Supervise office assistant and maids to ensure the best service is provided on a daily basis
- Manage company assets and maintain them in good condition
- Manage and develop close relationships with the landlord, building management team, and vendors
- Monitor inventory of office supplies and swags, and manage purchasing of new materials with attention to budgetary constraints
- Manage and organize events including sourcing, negotiating and booking suitable venues, dinner and lunch reservations, and management of invitations and attendance
- Coordinate and organize company team meetings and activities for both in-office and off-site events such as the annual team outing, sports and wellness activities, team bonding activities, catering arrangements, and quarterly CSR activities
- Utilize and monitor costs and expenses for both Operations and People Experience budgets; ensure the most effective utilization under quarterly and annually allocated budgets
- Foresee and forecast upcoming activities and quarterly budget requirements
- Serve as the primary point of contact for new hire onboarding logistics — including workstation setup, access provisioning coordination, and day-one experience — in partnership with the People team
- Support health, safety, and compliance requirements for the office, including maintaining emergency contacts, conducting periodic safety checks, and liaising with building management on regulatory matters
- Act as a cultural anchor for the Bangalore office — proactively identifying morale-boosting moments, local team celebrations, and inclusion touchpoints that reflect the company's global values locally
- Maintain a real-time office operations tracker (headcount capacity, asset register, vendor contracts, renewal dates) to enable proactive rather than reactive management
What you have:
- 3–5 years of office management and administrative experience, high-tech company experience preferred
- Organized and detail-oriented with multi-tasking abilities
- Self-directed and ready to take initiative
- Must handle confidential information with discretion and professionalism
- Outstanding interpersonal and communication skills for negotiation and collaboration
- Ability to work with remote offices around the world
- Advanced proficiency in written and spoken English
- Experience supporting a 50–100 person office through a period of growth or transition
- Proven ability to manage vendor relationships and negotiate cost-effective contracts
- Ability to collaborate effectively with global and regional teams and stakeholders on cross-functional projects
- Proficiency with tools such as Google Workspace, Slack, or equivalent collaboration platforms
- Warm, approachable presence — the kind of person people feel comfortable going to, whether it's a maintenance issue or a sensitive request; the face and heartbeat of the office
- High emotional intelligence — able to read the room, manage up, manage across, and de-escalate situations calmly without making things bigger than they need to be
- Ownership mindset — doesn't wait to be told; spots a problem and solves it; takes pride in the office running smoothly as a reflection of personal standards
- Resilient under pressure — stays composed and solution-focused when multiple things demand attention at once, whether it's a VIP visit, a vendor no-show, or a last-minute event change
- Diplomatically assertive — able to push back on unreasonable requests, hold vendors accountable, and set boundaries professionally without burning relationships
- Discretion as a default — handles sensitive people, financial, and operational information with maturity and zero drama
As a global company operating in 19 countries across 5 continents, we reflect the human mosaic of the diverse and multicultural world in which we live. We ensure equal opportunities for all of our employees and promote the recruitment of diverse talents to our global teams without consideration of race, gender, culture, or sexual orientation. We value and encourage curiosity, diversity, and innovation from all our employees, customers, and partners.
Similar jobs
KnowBe4 empowers the modern workforce to make smarter security decisions every day. Trusted by more than 70,000 organizations worldwide, KnowBe4 is the pioneer of digital workforce security, securing both AI agents and h…
AppsFlyer is actively seeking an experienced and dynamic Senior Account Manager to take ownership of the entire commercial lifecycle for our enterprise clients. In this role, as the enterprise commercial lead, you will l…
MongoDB is seeking an Executive Assistant to support 3 Area Vice Presidents in the India and ASEAN region. This position will be based from one of our India office locations. This role requires a minimum of 2 days a week…
Do you enjoy solving complex technical problems? At AppsFlyer, the Support Team is a critical part of AppsFlyer’s business. As a customer-obsessed company, our Support Engineers interact with customers daily ensuring the…
About Us OpenFX is on a mission to move money as freely as data, unrestricted by time zones, banking hours, or legacy systems. We are building the infrastructure that will power the next generation of cross-border paymen…
WorldQuant develops and deploys systematic financial strategies across a broad range of asset classes and global markets. We seek to produce high-quality predictive signals (alphas) through our proprietary research platf…
Est. 45,000 USD
OUR HIRING PROCESS: We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do no…
AppsFlyer is seeking a talented IT Service Desk Specialist to join our global IT team. In this pivotal frontline role, you will be the face of IT for employees worldwide, ensuring seamless day-to-day technology operation…
For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents…
SmartBear delivers application integrity for modern tech stacks, ensuring continuous, measurable assurance that software just works as intended with governance to operate at AI speed and scale. SmartBear offers deep test…
About DevRev At DevRev, we're building the future of work with Computer – your AI teammate. Unlike traditional tools, Computer unifies all your data sources, tools, and workflows into a single AI-ready platform, giving e…
AppsFlyer helps brands make good choices for their business and their customers with its advanced measurement, data analytics, deep linking, engagement, fraud protection, data clean room, and privacy-preserving technolog…
Secure Every Identity, from AI to HumanIdentity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This…
For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents…
Secure Every Identity, from AI to HumanIdentity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This…
SmartBear delivers application integrity for modern tech stacks, ensuring continuous, measurable assurance that software just works as intended with governance to operate at AI speed and scale. SmartBear offers deep test…
For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents…
Est. 45,000 USD
About Keyfactor Our mission is to securely connect the world: humans, machines, and AI. Keyfactor is the leader in trust infrastructure for AI and machines, helping the world's largest enterprises and government agencies…
About Boomi and What Makes Us Special Are you ready to work at a fast-growing company where you can make a difference? Boomi, the data activation company for AI, powers the agentic enterprise by bringing data to life acr…
About the Role AppsFlyer is the world's leading mobile measurement and marketing analytics company. We are looking for a detail-oriented Bookkeeper to join our global Finance team, based in India. This role supports one…
Join us in bringing joy to customer experience. Five9 is a leading provider of cloud contact center software, bringing the power of cloud innovation to customers worldwide. Living our values everyday results in our team-…
ID: 2559 What is #LifeatAF? How can we crystalize its DNA into one eye-catching sentence for you? Our culture is defined by our people! Everyone is an approachable professional, tenacious and versatile, a challenging tea…
About Flexport: At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with…
ID: 2748 Do you enjoy solving complex technical problems?We’re looking for a technically savvy rock star who understands the value of being customer-oriented, and someone who can actively deliver exceptional support serv…
Est. 115,000 USD
Position number - 2850AppsFlyer helps brands make good choices for their business and their customers with its advanced measurement, data analytics, deep linking, engagement, fraud protection, data clean room, and privac…
For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents…
The Job in short The Engineering Director leads our engineering teams. This role is both strategic and technical. You are responsible for hiring new team members, managing managers, defining and promoting the team’s ways…
AppsFlyer is known for its massive backend production. At any given moment thousands of servers are consuming 150+ billion mobile app events, crunching our users’ data, serving requests and communicating on a massive sca…
About the job Who are we? About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments…
Secure Every Identity, from AI to HumanIdentity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This…