Office Administrator - Contract
Cariad, Inc.Mountain View, California, United States · Posted 1 month agoDescription
We are CARIAD, an automotive software development team with the Volkswagen Group. Our mission is to make the automotive experience safer, more sustainable, more comfortable, more digital, and more fun. To achieve that we are building the leading tech stack for the automotive industry and creating a unified software platform for over 10 million new vehicles per year. We’re looking for talented, digital minds like you to help us create code that moves the world. Together with you, we’ll build outstanding digital experiences and products for all Volkswagen Group brands that will transform mobility. Join us as we shape the future of the car and everyone around it.
Role Summary:
The Office Administrator [Contract] will play a crucial role in ensuring smooth daily operations by providing administrative support and managing front desk responsibilities. The ideal candidate will have exceptional organizational skills, professional demeanor, and the ability to interact with executive-level professionals with confidence and professionalism.
Role Responsibilities:
Front Desk Management:
- Greet and welcome visitors in a courteous and professional manner.
- Manage incoming calls, redirecting them appropriately, and taking accurate messages when necessary.
- Maintain a tidy and organized reception area, ensuring it reflects our company's professional image.
- Handle incoming and outgoing mail and deliveries.
Administrative Support:
- Provide administrative support to executives and other team members as needed.
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare and modify documents including correspondence, reports, presentations, and spreadsheets.
- Maintain electronic and hard copy filing systems.
Communication and Coordination:
- Act as a liaison between internal departments and external contacts.
- Communicate effectively with clients, vendors, and other stakeholders.
- Assist in the coordination of office events, meetings, and conferences.
Workplace Flexibility:
This is a contract position with typical office hours 8-5pm. The successful candidate will have the opportunity to work in a collaborative and dynamic environment, interacting with executive-level professionals on a regular basis.
Qualifications:
- Proven experience as an administrative assistant, receptionist, or similar role.
- Excellent verbal and written communication skills.
- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Ability to prioritize tasks and work independently with minimal supervision.
- Professional demeanor with the ability to maintain confidentiality.
- Experience working in a modern office environment preferred.
- Bachelor's degree or relevant certification is a plus.
Compensation
Hourly range is dependent on factors such as geographical differentials, credentials or certifications, industry-based experience, qualification and training. In the city of Mountain View, CA, the hourly range for this contract position is $30 - $35/ hr.
CARIAD is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.
Similar jobs
Est. 45,000 USD
DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communiti…
Est. 67,500 USD
Company Overview ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the…
Est. 45,000 EUR
Chart Your Journey at Secretariat From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat. ABOUT THE FIRM Secretariat professio…
Est. 52,480 USD
Rhombus Power, Inc. delivers AI-powered predictive intelligence in real time for defense and national security organizations worldwide. Our mission-built products— Ambient AI and Guardian— are transforming strategic, ope…
Est. 62,400 USD
Founded in 1993 by Stuart Shiff, DivcoWest, a DivCore Capital company, is a vertically integrated, real estate investment firm headquartered in San Francisco, with offices in Cambridge, Los Angeles, Menlo Park, Washingto…
Est. 55,000 USD
itD is seeking an Executive Assistant to provide high-level administrative and operational support to leadership by managing schedules, coordinating meetings, organizing communications, and ensuring day-to-day business a…
Who We Are Konrad is a next generation digital consultancy. We are dedicated to solving complex business problems for our global clients with creative and forward-thinking solutions. Our employees enjoy a culture built o…
Est. 41,600 USD
About Liberate Liberate builds insurance-native AI agents that handle customer interactions end-to-end across voice, SMS, email, and digital - then complete the downstream work inside core systems like Guidewire, Duck Cr…
Est. 80,000 USD
At Bee Genius, we are building the future of work, today.This post was generated on behalf of our client: Job Description: We are looking for a dedicated and efficient Executive Administrator to support our executive tea…
Est. 80,000 USD
Company Overview ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the…
Est. 65,000 USD
About Us Kardigan is a heart health company working to make cardiovascular disease preventable, curable and no longer the leading cause of death in the world. It is Kardigan’s mission to develop multiple targeted treatme…
Est. 41,600 USD
Position Summary We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office. This role serves as the primary point of contact for office administratio…
Est. 50,000 USD
Attain Talent seeks an Administrative Specialist, HR Support to provide front desk, administrative, HR/Recruiting, and operational support to our Tysons Corner office. This role requires strong organizational skills, sou…
Est. 82,500 USD
(ID: 2026-2993) Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and health…
Est. 85,000 USD
Who we are... Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police…
Est. 82,500 USD
Location: Hybrid | Chicago, IL. About Executive Administration & Workplace Operations. The Executive Operations & Workplace team at Huge is the connective tissue that enables our C-Suite and regional teams to lea…
Est. 55,000 USD
Company Overview Allen Control Systems (ACS) is a cutting-edge defense startup founded by two former Navy electrical engineers with a proven track record in robotics and software. We are developing a small, autonomous gu…
Est. 65,000 USD
Attain Talent is seeking a Systems Administrator to be responsible for managing and maintaining enterprise IT systems, ensuring the availability, reliability, and security of infrastructure across the organization. In ad…
Est. 44,816 USD
DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communiti…
Est. 35,000 USD
Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience? The Senior Administrative Assistant plays a crucial role in supporting execu…
Est. 134,850 USD
We are looking for a highly proactive, organized, and tech-savvy Executive Assistant (EA) to partner directly with our head of Navan Travel Marketplace. In a fast-scaling technology and product organization, our leaders…
Est. 202,350 USD
Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in…
Est. 45,000 USD
About Keyfactor Our mission is to securely connect the world: humans, machines, and AI. Keyfactor is the leader in trust infrastructure for AI and machines, helping the world's largest enterprises and government agencies…
Est. 115,000 USD
Who we are... Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police…
Est. 85,000 USD
As a Client Success Manager you will be responsible for providing an excellent experience for our clients by anticipating and resolving challenges or issues in a manner that exceeds expectations. The successful candidate…
Est. 115,000 USD
Who we are... Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police…
Est. 115,000 USD
Who we are... Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police…
Est. 200,000 USD
C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operat…
Est. 95,000 USD
The Company: Faraday Future (FF) is a California-based mobility company, leveraging the latest technologies and world’s best talent to realize exciting new possibilities in mobility. We’re producing user-centric, technol…
Est. 140,000 USD
Who we are... Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police…